January 5, 2016 Meeting Minutes

Board of Voter Registration & Elections of Pickens County
222 McDaniel Ave B-9
Pickens, SC 29671
January 5, 2016

Members Present:
Ms. Sheree Chapman, Vice Chairperson
Ms. Jane Weeks, Secretary
Ms. June Bowers
Ms. Gretchen Campbell
Ms. Kathleen Hane
Mr. Herbert Thompson

Members Absent:
Ms. Geneva Robinson, Chairperson

Staff Present:
Mr. Rodney Allen, Executive Director
Ms. April Bagwell, Office Coordinator

Public Present:
Representing the Clemson League of Women Voters
Ms. Sarah McNeill
Ms. Charlotte Holmes


Vice-Chairperson Sheree Chapman called the meeting to order with a welcomed those in attendance.

Herb Thompson provided the Invocation.

Ms. Chapman turned meeting over to Director Allen for his report.

Director Allen thanked everyone for being here. Mr. Allen informed everyone that the office’s budget crisis was over due to the Interim Administrator, Ralph Guarino crediting the budget with $5,402.88 for municipal elections that the office conducted. Normally the election reimbursement isn’t credit back to our budget, so this partial credit is very welcomed.

Director Allen reminded all Board members to be sure to file their Statement of Economic Interest with the State Ethics Commission by Noon, March 30, 2016.

Director Allen stated that the Republican PPP will be held on Saturday, February 20, 2016, and the Democratic PPP is scheduled to be held the following Saturday, February 27, 2016. The poll worker training classes for these two elections are scheduled as well for the week of January 19-22, 2016

Director Allen mentioned that the deadline to issue UOCAVA (Military and Overseas Citizens) ballots is Wednesday, January 6, 2016, and to date that the office has issued all UOCAVA ballots to voters who have submitted applications.

Director Allen announced that the absentee voting in office will be open for the Republican PPP on January 20, 2016 and the absentee voting for the Democratic PPP will be open on January 27, 2016. Also as a reminder the State Election Commission has informed us that our office is required to open to the public Saturday, January 13, 2016 from 9am until 1pm for absentee voting.

Director Allen made the Board aware of the Skelton Precinct situation and the need to be relocated to a new location.

Director Allen briefly discussed with the Board the office’s timeline for the 2016 calendar year.

Director Allen stated the next Board meeting is scheduled for February 2, 2016 and turned meeting back over the Vice Chairperson Sheree Chapman.

Ms. Chapman asked if there was any old or new business.

Old Business:

1.) Chapman suggested that the Board try to come up with their own performance form instead of using the County’s generic one. She stated if the Board could come up with one that is more pertinent to the actual job position.

2.) Ms. Chapman asked that a motion be made to table the 2016/2017 budget request until a later date. Ms. Campbell made a motion to table 2016/2017 budget request for a later date. Ms. Bowers seconded the motion. All in favor and with no discussion was passed unanimously.

There was no new business.

Ms. Chapman asked for a motion to be made for the meeting to be adjourned. Mr. Thompson made motion for meeting to be adjourned. Ms. Hane seconded the motion. Meeting was adjourned at 5:11pm.


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