December 1, 2015 Meeting Minutes

Board of Voter Registration & Elections of Pickens County
222 McDaniel Ave B-9
Pickens, SC 29671
December 1, 2015

Members Present:
Ms. Geneva Robinson, Chairperson
Ms. Sheree Chapman, Vice Chairperson
Ms. Jane Weeks, Secretary
Ms. June Bowers
Ms. Gretchen Campbell
Ms. Kathleen Hane
Mr. Herbert Thompson

Staff Present:
Mr. Rodney Allen, Executive Director
Ms. April Bagwell, Office Coordinator

Public Present:
Representing the Clemson League of Women Voters
Ms. Sarah McNeill
Ms. Frances Plotnik
Ms. Aleta Robinson

THIS MEETING OF THE BOARD OF VOTER REGISTRATION AND ELECTIONS OF PICKENS COUNTY WAS HELD PURSUANT TO THE FREEDOM OF INFORMATION ACT AND ALL REQUIRED NOTIFICATIONS WERE MADE.

Chairperson Geneva Robinson called the meeting to order with a welcomed those in attendance.

Sheree Chapman provided the Invocation.

Chairperson Robinson asked for a motion to be made to approve all meeting minutes for 9/1/15, 11/5/15, and 11/19/15. Ms. Chapman made motion to approve all three sets of minutes. Ms. Campbell seconded the motion. All in favor and with no discussion was passed unanimously.

Public comment:
Ms. McNeill states the League of Women Voters have been attending the County Council meetings regularly. Mr. Guarino and council has had no communication with Board of Voter Registration and Elections or Director Rodney Allen since June 2015 about budget matters. Ms. Bowers wanted the League to know that the board stays in close contact with Senator Larry Martin and Director Marci Andino of State Election Commission.

Chairperson Robinson turned meeting over to Director Allen for his report.

Director Allen mentioned that the State Election Commission had moved to a new office suite located at 1122 Lady St. Suite 500 Columbia, SC 29201.  He and April Bagwell are going to see it while they are in Columbia for a meeting on December 3rd.

Mr. Allen said that the Two-Factor Authentication for VREMS didn’t function as planned and the SEC will try to push it out again in the future.

Mr. Allen noted that the dates for the February elections are set with the Republican Presidential Preference Primary being on Saturday February 20, 2016 and the Democratic Presidential Preference Primary being on Saturday February 27, 2016. The last date to register to be eligible to vote is January 27, 2016. Mr. Allen stated we will use same voters list for both elections. The election notice for these two elections is scheduled to run in the Greenville News on December 15, 2015 and December 29, 2015.

Mr. Allen mentioned the office is in process of updating all laptops to new EVRL version, and all voting machines including the ADA machines to be ready for use in the upcoming elections. Also, all UOCAVA ballots are to be email/mailed by January 5, 2016 to comply with the 45 day in advance prior to the elections. All poll manager training classes are scheduled for January 11-22, 2016.

Director Allen gave update on polling location surveys which are all now completed.  Mr. Allen would like the board to vote on the Pumpkintown precinct to be moved to Oolenoy Baptist Church. Mr. Allen stated that at this time there is not a suitable replacement for the Saluda precinct.

Director Allen mentioned that the election worker pay for the November election is scheduled to go out December 4, 2016. The Board of Voter Registration and Elections stressed their concerns about the County not following the procedure laid out by the State Election Commission on how to pay election workers.  The Board came to the conclusion it would be best to email a letter to Ralph Guarino, Interim Administrator addressing the concerns.

Ms. Bowers thanked Mr. Allen for his monthly budget update.

Director Allen stated the next Board meeting is scheduled for January 5, 2016 and turned meeting back over the Chairperson Robinson.

Chairperson Robinson asked if there was any old or new business.

Old Business:

Chairperson Robinson asked for a motion to be made to permanently move the Pumpkintown precinct from the Oolenoy Community Center to Oolenoy Baptist Church Fellowship Building.  Ms. Campbell made motion to move the Pumpkintown precinct permanently. Ms. Bowers seconded the motion. All in favor and with no discussion was passed unanimously.

New Business:

Board asked that Director Allen check with other counties to see what their upcoming year’s budget looks like. Chairperson Robinson asked for a motion to table approval for next fiscal year’s budget for next meeting. Mr. Thompson made motion to table next years’ budget. Ms. Bowers seconded the motion. All in favor and with no discussion was passed unanimously.

Chairperson Robinson asked for motion to be made to go into executive session. Ms. Campbell made motion for Board to go into executive session. Ms. Chapman seconded the motion. All in favor and with no discussion Board moved to executive session.

Chairperson Robinson asked for motion to be made to leave executive session. Ms. Chapman made motion for Board to leave executive session. Ms. Campbell seconded the motion. All in favor and with no discussion Board left executive.

Chairperson Robinson asked that a motion be made to adjourn. Ms. Campbell made motion to adjourn. Ms. Chapman seconded the motion. All in favor and with no discussion the certification hearing was adjourned.


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