May 5, 2015 Meeting Minutes

Board of Voter Registration & Elections of Pickens County
222 McDaniel Ave B-9
Pickens, SC 29671
May 5, 2015

Members Present:
Ms. Sheree Chapman, Vice Chairperson
Ms. Jane Goolsby Weeks, Secretary
Ms. June Bowers
Ms. Gretchen Campbell
Ms. Kathleen Hane
Mr. Herb Thompson

Members Absent:
Ms. Geneva Robinson, Chairperson

Staff Present:
Mr. Rodney Allen, Executive Director
Ms. April Bagwell, Office Coordinator

THIS MEETING OF THE BOARD OF VOTER REGISTRATION AND ELECTIONS OF PICKENS COUNTY WAS HELD PURSUANT TO THE FREEDOM OF INFORMATION ACT AND ALL REQUIRED NOTIFICATIONS WERE MADE.

Vice-Chairperson Chapman called the meeting of the Board of Voter Registration and Elections of Pickens County to order at 4:30pm and welcomed everyone.

Mr. Thompson gave the invocation.

Vice-Chairperson Chapman asked for a motion to be made to approve meeting minutes from the March 10, 2015 Board of Voter Registration and Elections of Pickens County meeting. Ms. Bowers made motion to accept meeting minutes as they were presented. Mr. Thompson seconded the motion. All in favor and with no discussion was passed unanimously.

There was no public present.

Vice-Chairperson Chapman turned meeting the over to Director Allen for his report.

Director Allen announced that all voting machines that were sent out for service (motherboard battery replacement) have all been received back at the office and are accounted for. Director Allen explained over the next few months we will be conducting a polling place accessibility assessment on all precincts. This is a requirement by the state with a deadline of July 31, 2015.

Director Allen mentioned that the State Election Commission did a voter match with 27 out of 50 states and came up with voters that are registered in our county and another state. Those voters will all be receiving a letter at their Pickens County addresses.

Director Allen stated that the office received approval for all three precincts that are being moved permanently from Senator Larry Martin and the Legislative Delegation. Letters are being mailed to those voters advising them of the change of their polling locations.

Director Allen addressed the concerns of the office budget cuts of temporary employee pay and overtime employee pay which has been reduced for the 2015-2016 year with four county-wide elections plus one municipalities election scheduled for the next budget year.

Director Allen stated that concluded his report, and turned the meeting back over to Ms. Chapman.

Vice-Chairperson Chapman asked if there was any old or new business.

There was no old business.

The new business was as follows:

Vice-Chairperson Chapman asked for a motion to be made that Director Allen draft a letter to Council addressing the specific budget cuts and the importance of the Board of Voter Registration and Elections of Pickens County office’s funding not be cut. Ms. Bowers made motion that a letter be drafted by Director Allen addressing budget issues. Ms. Hane seconded the motion. All in favor and with no discussion was passed unanimously.
Vice-Chairperson Chapman asked for a motion to be made that once letter is drafted that Director Allen communicates with other board members before final draft be submitted to council. Ms. Campbell made motion that Director Allen communicates with other board members before submitting final draft to council. Ms. Weeks seconded the motion. All in favor and with no discussion was passed unanimously.

Vice-Chairperson asked for a motion to be made to adjourn. Mr. Thompson made motion to adjourn. Ms. Weeks seconded the motion. All in favor and with no discussion was passed unanimously.

Meeting was adjourned at 5:39pm.

 


You may download a printable copy of the minutes by clicking the download button below: