September 9, 2014 Meeting Minutes

Board of Voter Registration and Elections of Pickens County
222 McDaniel Ave B-9
Pickens, SC 29671
September 9, 2014

Members Present:
Ms. Gretchen Campbell, Chairperson
Ms. Geneva Robinson, Vice-Chairperson
Ms. Sheree Chapman, Secretary
Ms. June Bowers
Mr. Herb Thompson
Ms. Jane Goolsby Weeks

Members Absent:
Ms. Kathleen Hane

Staff Present:
Mr. Rodney Allen, Executive Director
Ms. April Bagwell, Office Coordinator

THIS MEETING OF THE BOARD OF VOTER REGISTRATION AND ELECTIONS OF PICKENS COUNTY WAS HELD PURSUANT TO THE FREEDOM OF INFORMATION ACT AND ALL REQUIRED NOTIFICATIONS WERE MADE.

Chairperson Campbell called the meeting of the Bylaws Committee to order at 3:30pm and welcomed everyone.

The Bylaw Committee members present were Ms. Campbell, Mr. Thompson, and Ms. Weeks. The bylaws were presented for the committee’s review and discussion of any necessary corrections or additions to be made to the said document. During the Committees review and discussion of the bylaws; the committee agreed to change the organization’s name from the Pickens County Registration and Elections Commission to its new name “Board of Vote Registration and Elections of Pickens County”. The committee also noted an addition to page 3, B(3) If a member misses three consecutive meetings of the board, the chairman or his designee immediately shall notify the Governor who shall then remove the member from office. Another change that was discussed is found on page 4, #6 Oversees the tabulation of absentee ballots on Election Day. The last addition discussed was on page 4, #14 Closely guard the Security Access Badge Issued by Pickens County to provide the Board Member access to the agency office. Lost or stolen badges must be reported to the Director immediately, as this compromises agency security.

The Bylaws Committee meeting was adjourn at 4:30pm.

Chairperson Campbell called the meeting of the Board of Voter Registration and Elections of Pickens County to order at 4:30pm and welcomed everyone.

Chairperson Campbell asked for a motion to be made to approve meeting minutes from the July 8, 2014 Registration and Elections Commission meeting. Ms. Chapman made motion to accept meeting minutes as they were presented. Ms. Bowers seconded the motion. All in favor and with no discussion was passed unanimously.

Chairperson Campbell asked for a motion to be made to approve meeting minutes from the August 5, 2014 Registration and Elections Commission meeting. Ms. Robinson made motion to accept meeting minutes as they were presented. Ms.Chapman seconded the motion. All in favor and with no discussion was passed unanimously.

Mr. Thompson gave the invocation.

There was no public present.

Chairperson Campbell turned the meeting over to Director Allen for his report. Director Allen announced all precincts have their assigned poll workers with only a few vacancies in the upcoming training classes. Director Allen mentioned the poll training classes are scheduled for October 6-13, 2014. Director Allen stated the last day to register to vote is October 4, 2014 in order to be illegible to vote in November’s Election and that the office will be open to the public from Sam until Noon.

Director Allen announced the office was in need of temporary help for the upcoming Election, and he was in the process of interviewing several candidates for the position. Director Allen mentioned all candidates are finalized for November, and that the office should have the election data base hopefully by next week in order to begin testing if all goes well. Director Allen presented a list of all candidates which included each Constitutional Amendment Question. Director Allen stated that concluded his report, and turned the meeting back over to Ms. Campbell.

Chairperson Campbell asked If there was any old or new business.

There was no old business.

New business was as follows:

The Board considered the new bylaws recommended by the Bylaws Committee.

1.) Reflects the statutory change of the organization’s name from the Pickens County Registration and Elections Commission to Its new name “Board of Voter Registration and Elections of PIckens County”.

2.) An addition on page 3, B(3) If a member misses three consecutive meetings of the board, the chairman or his designee immediately shall notify the Governor who shall then remove the member from office. This is required now by state law.

3.) A change to Item found on page A, #6 from Tabulate absentee ballots on Election Day by running ballots through scanners to “Oversees the tabulation of absentee ballots on Election Day”.

4.) An addition on page 4, #14 Closely guard the Security Access Badge issued by Pickens County to provide the Board Member access to the agency office. Lost or stolen badges must be reported to the Director immediately, as this compromises agency security.

Ms. Campbell asked for a motion to accept the bylaws as they were presented at first reading. Ms. Bowers made motion to accept the bylaws as they were presented at first reading. Ms. Robinson seconded the motion. All In favor and with no discussion was passed unanimously.

Director Allen asked the next board meeting be moved to October 9 at 5pm due to election worker training classes and to be In compliant with second reading to be held within thirty days of the first reading. Everyone was in agreement to move meeting.

Chairperson Campbell asked for a motion to adjourn. Mrs. Bowers made motion for meeting to adjourn. Mr. Thompson seconded the motion. All in favor and with no discussion meeting was adjourned at 5:25pm.


You may download a printable copy of the minutes by clicking the download button below: