July 8, 2014 Meeting Minutes

Pickens County Registration and Elections Commission
222 McDaniel Ave B-9
Pickens, SC  29671
July 8, 2014

Members Present:  
Ms. Gretchen Campbell, Chairperson
Ms. Sheree Chapman, Secretary
Ms. June Bowers
Mr. Herb Thompson
Ms. Jane Goolsby Weeks

Members Absent:
Ms. Geneva Robinson, Vice-Chairperson
Ms. Kathleen Hane

Staff Present:  
Mr. Rodney Allen, Executive Director
Ms. April Bagwell, Office Coordinator

THIS MEETING OF THE PICKENS COUNTY REGISTRATION AND ELECTIONS COMMISSION WAS HELD PURSUANT TO THE FREEDOM OF INFORMATION ACT AND ALL REQUIRED NOTIFICATIONS WERE MADE.

Chairperson Campbell called the meeting of the Pickens County Registration and Elections Commission to order at 4:30pm and welcomed everyone.

Mr. Thompson gave the invocation.

Ken Roper, County Attorney, representing Pickens County Council was present for meeting.

Chairperson Campbell asked that a motion be made for all board members to stand and take the new oath of office under new name as the “Board of Voter Registration and Elections of Pickens County”. Ms. Chapman made motion for everyone to take new oath of office. Ms. Weeks seconded the motion. All in favor, Everyone stood and took the new oath of office together.

Chairperson Campbell asked for a motion to be made for election of officers for the new board. Ms. Bowers made motion that all officer currently in place Gretchen Campbell, Chairperson Geneva Robinson, Vice Chairperson, and Sheree Chapman, Secretary to remain officers for the New Board. Mr. Thompson seconded the motion. All in favor and with no discussion was passed unanimously.

Chairperson Campbell asked that a motion be made for the reappointment of Rodney Allen as Director of the Board of Voter Registration and Elections of Pickens County. Mr. Thompson made motion to reappoint Director Allen. Ms. Bowers seconded the motion. All in favor and with no discussion was passed unanimously.

Chairperson Campbell asked that a motion be made to appoint a committee of board members to look at the bylaws and to revise any bylaws if needed to comply with current state laws. Ms. Bowers commented that Chairperson Campbell needs to be appointed as a member of said committee. Ms. Weeks also agreed to be a member along with Mr. Thompson. Ms. Campbell said she would also like to ask Ms. Hane, who was absent from the meeting to also be a member. Ms. Chapman made motion that committee be formed with the following members Ms. Campbell, Ms. Weeks, Mr. Thompson, and Ms. Hane if she accepts. Ms. Bowers seconded the motion. All in favor and with no discussion was passed unanimously.

Chairperson Campbell asked that a motion be made to appoint Director Allen and his staff as Deputy Registrars for the purposes of approving, declining, and processing voter registration applications. Ms. Weeks made a motion to appoint Director Allen and Staff as Deputy Registrars. Ms. Bowers seconded the motion. All in favor and with no discussion was passed unanimously.

Chairperson Campbell turned the meeting over to Director Allen for his report. Director Allen commented on how well the election check-in went for the June 24th Runoff Election, and stated that the office will keep the same process for the November General Election. Director Allen mentioned upcoming deadlines for petition and candidate filing. Petitions have to be received by July 15, 2014, and have to be validated by August 15, 2014. The validation process consists of verifying that the register voter is an active voter in the district and that also the voter signatures matches signature on file. Director Allen stated that the City of Clemson candidate filing period is open from Noon, July 18th until Noon, August 1st and the School Board Trustee District 2, 4, and 6 candidate filing will be open from  Noon, August 1st  and will close at Noon, August 15th.  Also, that the Watershed candidate filing for George Creek and Oolenoy districts will close at Noon, August 15th as well. That being the end of the Director’s report Director Allen turned the meeting back over to Chairperson Campbell.

Chairperson Campbell asked if there was any old or new business.

There was no old business.

New business was as follows:

  • Chairperson Campbell opened the floor for discussion to consider the revised draft of the budget “Memorandum of Understanding” that was received from Pickens County Council concerning agency funding. Ken Roper, County Attorney was present on behalf of the county council to answer any questions to the wording of the document “Memorandum of Understanding” the County requests this Board to sign. Mr. Roper stated on record that he was not here today to give any legal advice to the Board and to let it be clear he complied with the attorney rule of ethics, and that there is no conflict of interest. Chairperson Campbell asked about number five of the document relating to expenses and what if emergency expenses occur. Mr. Roper said there will not be any change to the current process. If there is an emergency situation things will remain as they have always been the county will pay for elections. Ms. Chapman asked about number two of the document where the Board agrees to “consult” with County Administrator throughout the hiring process. Ms. Bowers stated the Board has consulted with the County Administrator in the past when hiring a Director. Mr. Roper referred to “consult” as simply the word consult and its normal definition (give advice). Ms. Weeks asked why the “Memorandum of Understanding” has come about, and no explanation was given. Director Allen stated that no other Election Office in the state has had to sign a document like this, but that Senator Larry Martin and Marci Andino, Director of the State Election Commission didn’t see where it did anything. After the open discussion Chairperson Campbell asked for motion to be made to accept the final draft of the “Memorandum of Understanding”. Mr. Thompson made motion for the Board to accept the document “Memorandum of Understanding”. Ms. Bowers seconded the motion. All in favor and with no discussion was passed unanimously.
  • Chairperson Campbell asked about where County Council stands on the repealing of current ordinances 264, 284, and 380 as they relate to municipal elections. Mr. Roper stated at this time they have been tabled and gone back to committee.

Ken Roper once again wanted it made clear that he has not given any legal representation today to the Board, and that he only spoke on behalf of county council on the understanding of this “Memorandum”. Chairperson Campbell, members of the Board, and Director Allen thanked Mr. Roper for taking his time to attend the meeting.

Chairperson Campbell asked that a motion be made for meeting to be adjourned. Mr. Thompson made motion for meeting to adjourn. Ms. Weeks seconded the motion. All in favor and with no discussion meeting was adjourned at 5:30pm.

 


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