May 6, 2014 Meeting Minutes

Pickens County Registration and Elections Commission
222 McDaniel Ave B-9
Pickens, SC  29671
March 4, 2014

Members Present:  
Ms. Gretchen Campbell, Chairperson
Ms. Sheree Chapman, Secretary
Mr. Herb Thompson
Ms. Jane Goolsby Weeks

Members Absent:  
Ms. Geneva Robinson, Vice-Chairperson
Ms. June Bowers

Staff Present:  
Mr. Rodney Allen, Executive Director
Ms. April Bagwell, Office Coordinator

THIS MEETING OF THE PICKENS COUNTY REGISTRATION AND ELECTIONS COMMISSION WAS HELD PURSUANT TO THE FREEDOM OF INFORMATION ACT AND ALL REQUIRED NOTIFICATIONS WERE MADE.

Chairperson Campbell called the meeting of the Pickens County Registration and Elections Commission to order at 4:30pm and welcomed everyone.

Mr. Thompson gave the invocation.

Chairperson Campbell asked that a motion to be made to approve meeting minutes from the January 4, 2014 meeting. Ms. Chapman moved to approve minutes as amended. Ms. Weeks seconded the motion. All in favor and with no discussion passed unanimously.

There was no public present.

Chairperson Campbell turned the meeting over to Director Allen for his report. Director Allen thanked Madam Chairperson Campbell and everyone for coming. Director Allen gave an update on the Easley Ward 4 and School Board District 4 Trustee Special Election that is scheduled for April 1, 2014. The Registration and Elections Commission Office is in the process of testing and preparing for April’s Election.  Director Allen requested that all Commissioners be present on April 1, 2014 at 5:30pm, Election Day for a run through of Election night responsibilities. Director Allen also discussed the need for poll workers for future elections.

Director Allen mentioned that April Bagwell, Office Coordinator and he will be attending the “S.C.A.R.E.” Conference on March 10-14, 2014; therefore, both will be out of the office that week. Heather Trent will be covering the office during that time.

Director Allen explained the new candidate filing that will be done by the Registration and Elections Commission Office for the first time during the filing period of March 16, 2014 at Noon through March 30, 2014 at Noon. In addition to normal 8-5 hours the office will be open for 4 hours (8am-12pm) the last two days of filing on Saturday, March 29, 2014 and Sunday, March 30, 2014 in order to comply with new State Law.

Director Allen gave a reminder to the Commissioners that they are to file their Statement of Economic Interests forms by Noon, March 30, 2012.

Director Allen presented Commissioner Sheree Chapman and Commissioner Jane Goolsby Weeks with their certificates from the South Carolina State Election Commission for completion of all state required training.

Director Allen gave an update for the Commission’s Fiscal Year 2015 Budget request. The request is similar to current budget with the exception to addition funds for equipment and new employee position. All elections on the calendar for 2014 are April 1st, June 10th, June 24th runoff (if needed), November 4th, and November 18th runoff (if needed).

Chairperson Campbell asked if there was any old or new business. There was no old business.

New Business was as follows:

1.)    Director Allen asked the Commission to consider relocating and consolidating the 131 Flat Rock Precinct from the Flat Rock Baptist Church (115 Slab Bridge Rd Liberty SC 29657) to the Liberty Area Fire District Station 1 (7849 Moorefield Memorial Hwy Liberty SC 29657) for the Jun 10th Republican & Democratic Primary Election and any subsequent runoff election only. Mr. Thompson made motion to relocate and consolidate above said precinct. Ms. Chapman seconded the motion. All in favor and with no discussion passed unanimously.

2.)    Director Allen asked the Commission to consider relocating and consolidating the 101 Stone Church Precinct from the University Baptist Church (411 Pendleton Rd Clemson SC 29631) to the OSHER Lifelong Learning Center (100 Thomas Green Blvd Clemson SC 29631) for the June 10th Republican & Democratic Primary Election and any subsequent runoff election only. Mr. Thompson made motion to relocate and consolidate above said precinct. Ms. Chapman seconded the motion. All in favor and with no discussion passed unanimously.

3.)    Director Allen asked the Commission not to consider relocating and consolidating the 139 Pickensville and the 140 Easley Precincts from the Easley First Baptist Church (300 E 1st Ave Easley SC 29640) to the Easley First United Methodist Church (115 W 1st Ave Easley SC 29640) for the June 10th Republican & Democratic Primary Election and any subsequent runoff election only due to rental fees for use of building. Mr. Thompson made motion not to relocate and consolidate above said precinct. Ms. Chapman seconded the motion. All in favor and with no discussion passed unanimously.

4.)    Director Allen asked the Commission to consider relocating and consolidating the 105 Calhoun Precinct from Clemson First Baptist Church (397 College Ave Clemson SC 29631) to the Crosspoint Church (1019 Tiger Blvd Clemson SC 29631) for the June 10th Republican & Democratic Primary Election and any subsequent runoff election only. Ms. Weeks made motion to relocate and consolidate above said precinct. Mr. Thompson seconded the motion. All in favor and with no discussion passed unanimously.

Chairperson Campbell asked that a motion be made for meeting to be adjourned. Ms. Chapman made motion for meeting to adjourn. Mr. Thompson seconded the motion. All in favor and with no discussion meeting was adjourned at 5:40pm.


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