July 5 Commission Meeting Minutes

Pickens County Registration and Elections Commission
222 McDaniel St. B-9
Pickens, SC 29671

July 5, 2011
4:30 p.m.

Members Present:   Mrs. June Bowers, Chairperson;
Mrs. Gretchen Campbell, Secretary;
Mr. Noel Anderson;
Mrs. Sheree Chapman;
Ms. Jane Goolsby;
Mr. Herb Thompson
Staff Present: Mr. Rodney Allen, Executive Director
Public Present:  Ms. Linda Gahan, League of Women Voters
Members Absent: Ms. Geneva Robinson, Vice-Chairperson (excused)



Chairperson Bowers called the meeting of the Pickens County Registration and Elections Commission to order at 4:30 p.m. and asked if all notices of the meeting were posted as required by the Freedom of Information Act. Director Allen replied that the notices had been posted. An invocation was delivered by Mr. Anderson.

Chairperson Bowers stated that the first item of business was approval of the minutes from the September 6, 2011 meeting of the Commission.  Mr. Thompson motioned to accept the minutes from the previous meeting. Mrs. Chapman seconded the motion. The motion passed unanimously.

The meeting was then opened to public comment.  There was none.

Director Allen then gave his director’s report. Director Allen presented an overview of the 2012 Fiscal Year Budget for the Pickens County Registration and Elections Commission. He noted there were no merit raises but there was a 2.5% cost of living adjustment added to the salaries of all county staff. Money was also budgeted for a new copier. Funding was included for all scheduled elections. It was also noted that the state funded stipend for Commissioners will be reinstated beginning with the 3rd quarter (July-September).

Director Allen also addressed preparation for the implementation of the Voter ID Bill. Funds for the system producing the ID cards have been approved and is in the State Election Commission’s budget; however, an actual system has not yet been chosen. The State Election Commission will do this in the most economical way possible. The DMV will produce ID cards free of charge as well for any citizen 17-years of age or older.

Director Allen stated that municipal elections have been scheduled for November 8, 2011. Notices are ready to be sent to the newspapers for publication. Candidate filing will be open from noon August 18, 2011 until noon September 1, 2011, and will take place in the appropriate Town Halls. October 8, 2011 is the last day to register to vote in order to be eligible to vote in the Municipal elections. All pertinent election information is available on the PickensElections.org website.

Director Allen went on to state that tentative dates for the Presidential Preference Primaries (PPP) are February 18 or 25, 2012 for the Republican PPP, and February 28, 2012 for the Democratic PPP. This will pose a major challenge in the implementation by the Commission. The State Election Commission has asked the parties to choose the same day, or to space their days far enough apart to allow ample time for adequate preparation and implementation of each election. Also, the State Election Commission has carryover funds available to cover only about half of the Presidential Preference Primaries cost, so the state Republican and Democratic Parties will be invoiced the rest of the cost.

Chairperson Bowers asked if there was any old or new business that needed to be mentioned. Director Allen mentioned possibly putting the minutes from the Commission meetings on the PickensElections.org website. It was discussed that minutes would have to go through the approval process before being posted; therefore, they would be posted approximately one month after the meeting in which they were taken. Mr. Thompson moved to post approved minutes on the website. The motion was seconded by Mr. Anderson. There was no further discussion. The motion was passed unanimously.

Director Allen displayed preliminary copies of the redistricted maps for the Senate and House Districts in Pickens County.

Chairperson Bowers mentioned she had recently toured the newly constructed Florence County Election & Voter Registration Commission office building. Florence County has a comparable number of registered voters to Pickens County, but a much larger staff. They were very thorough in designing their new office building and used a great deal of foresight in planning and building. Chairperson Bowers would like the Commission to see it and to have it in mind for any future planning Pickens County might do.

There being no further business, Chairperson Bowers asked for a motion to adjourn at 5:15 p.m. Mrs. Chapman made the motion to adjourn and Mrs. Campbell seconded the motion. The motion carried unanimously and the meeting was adjourned.

Respectfully submitted,
Mrs. Gretchen Campbell,


You may download a printable copy of the minutes by clicking the download button below:

The above minutes were approved in the regular monthly Commission Meeting held Tuesday, August 2, 2011.