April 11, 2016 Meeting Minutes

Board of Voter Registration & Elections of Pickens County
222 McDaniel Ave B-9
Pickens, SC 29671
April 11, 2016

Members Present:
Ms. Geneva Robinson, Chairperson
Ms. Sheree Chapman, Vice Chairperson
Ms. Jane Weeks, Secretary
Ms. Gretchen Campbell
Mr. Herbert Thompson

Members Absent:
Ms. June Bowers
Ms. Kathleen Hane

Staff Present:
Mr. Rodney Allen, Executive Director
Ms. April Bagwell, Office Coordinator

Public Present:
Representing the Clemson League of Women Voters
Dr. Eleanor Hare and Ms. Sarah McNeill

Mr. Allan Quin

THIS MEETING OF THE BOARD OF VOTER REGISTRATION AND ELECTIONS OF PICKENS COUNTY WAS HELD PURSUANT TO THE FREEDOM OF INFORMATION ACT AND ALL REQUIRED NOTIFICATIONS WERE MADE.

Chairperson Geneva Robinson called the meeting to order and welcomed those in attendance at 3:30pm.

Ms. Campbell provided the Invocation.

Public Comment Period:

Dr. Hare from the League of Women Voters stated that she was an expert on the voting machines used here in South Carolina and that she was appalled of what is being proposed.

There was no old business.

New Business: Ms. Robinson opened the floor for discussion about the current situation. Director Allen explained that Board Member Bowers (not present) had made him aware of her meeting with the Interim County Administrator Tom Hendricks.  At this meeting, she had been told by Mr. Hendricks that the Board would be losing its large voting machine room located in the basement of the Administration Facility.  As a replacement, the Administrator was constructing a cage in the Archives area of the basement of the Administration Facility.

Director Allen explained that the current voting machine room location is secure, heated, cooled, and is just large enough in size to meet our needs. It was explained that the new cage location is not secure and not cooled. The cage isapproximately ¼ the size of the current machine room, lacking sufficient space for the amount of voting equipment that will need to be stored there.

Ms. Robinson asked that a motion be made to recess so everyone could go downstairs to take a look at the current voting machine room and new proposed location to compare the two. Ms. Weeks made a motion to recess so everyone could go downstairs to access the voting machines storage situation. Mr. Thompson seconded the motion. All in favor and with no discussion was passed unanimously. Everyone but Mr. Quinn elected to go downstairs to examine the space. During the tour of the two locations; Mr. Tom Hendricks, Interim Administrator and Mr. Michael Hayes, Risk Manager entered the area where we all were in Archives (new proposed area) and briefly spoke to the Board.

Ms. Robinson asked for a motion to be made to reconvene the meeting once we returned to Main Conference Room. Ms. Campbell made a motion to reconvene the meeting. Ms. Chapman seconded the motion. All in favor and with no discussion was passed unanimously.

Ms. Chapman stated for the record that Mr. Hendricks said he would work with us, he would place an A/C duct going into the cage, but assured everyone that the current machine room space was not temperature regulated. Ms. Campbell instructed Director Allen to monitor the temperature of our current machine room to see if it was still climate controlled.

Mr. Thompson made a motion that Chairperson Robinson and two other Board Members schedule a meeting with Mr. Hendricks to discuss the matter further. Ms. Campbell seconded the motion. All in favor and with no discussion was passed unanimously.

Ms. Robinson asked for a motion to be made to adjourn meeting. Ms. Campbell made motion to adjourn meeting. Ms. Chapman seconded the motion. All in favor and with no discussion was passed unanimously.

Meeting was adjourned at 4:54pm.


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